Sunday, August 23, 2015

New document protection features added to Google Docs

Google recently came out with a feature we've yet to see, that allow you to prevent people from downloading and/or printing your Doc. Basically, you can set it so that they can only view it online. This feature is only available for the actual owner of the doc and, as of now, it is only available on newly created Docs, not past Docs. 

Below, I've copied and pasted Google's specific directions for how to access these settings. You too can find this if you click on share (in a new Doc), then click on advanced and you will see the options at the very bottom of the doc. There you will find these exact directions linked to the text "learn more."  Here is what it looks like:









I hope you find this to be helpful!


From Google:
To prevent people you share with from being able to download, print, or copy your file or folder, turn this setting on.
In Google Drive
  1. Go to drive.google.com.
  1. Select a file or folder.
  1. At the top, click the share icon .
  1. In the bottom right, click Advanced.
  1. Next to "Disable options to download, print, and copy for commenters and viewers," check the box.
  1. Click Save changes.
Docs, Sheets, or Slides
  1. Go to a Docs, Sheets, or Slides home screen.
  1. Open a file.
  1. In the top right, click Share .
  1. In the bottom right, click Advanced.
  1. Next to "Disable options to download, print, and copy for commenters and viewers," check the box.
  1. Click Save changes.
Note:
  • People with "edit" permissions will still be able to download, print, and copy your file or folder, even if this setting is on.
  • If you turn this setting on, all options to download, print, and copy will be hidden from Google Drive, Docs, Sheets, and Slides.

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